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Venue Booking Application Form

Please complete the details below.

Which space (s) are you applying to hire?
Hirers' Name(Required)
Hirers' Email(Required)
Hirers' Address(Required)

Your Event Information

Hire times - please read before continuing:

The bump-in time should indicate the time you will need initial access to the space, with the bump-out time being the time you will no longer require access. These times should also include the period needed for catering, room setup, sound checking, etc. as you won't be provided with access outside these times. If a staff member is required to provide access, then the times you enter will indicate the times they will be present. Access will not be allowed outside these times unless express permission is gained from BMI Management. If you are wanting to hire for more than one day non-consecutively, please place the extra dates in the Event Description box below.
MM slash DD slash YYYY
What time do you need your initial access to the space?
Bump-in Time(Required)
:
MM slash DD slash YYYY
What time will you have completly left the venue?
Bump-out Time(Required)
:
Doyou have any alternative dates (in case the venue is already booked)?(Required)
Please note that our spaces have maximum capacities that need to be observed at all times. (Venue maximum - 280).
Please also include any information that you have already discussed the BMI staff.

Theatre and Live Music Events:

If you are applying to use the BMI for a large event that has sophisticated technical requirements we strongly advise that you read and understand the BMI Technical Schedule (link at the bottom of this page) that outlines the requirements and specifications of our spaces. It contains extra detail in relation to our equipment, stage, and other important information.
Room Set-up(Required)
Indicate any and all equipment/services needed for your event.(Required)
Please check the BMI Technical Schedule for a full list of equipment at the BMI
Will you be serving food at this event?(Required)
Will you (or your caterer) require access to the finishing kitchen?(Required)
Note: Additional fees may apply. Access includes refrigerator, stainless work benches, steam oven, two induction cooktops, and a dishwasher.
Do you plan on serving or tea & coffee at your event?(Required)
Do you plan on serving or alcohol at your event?(Required)
Would you like the BMI to list your event (upon successfully booking your event) on the public BMI Events Calendar?(Required)
Max. file size: 32 MB.
Documents could include: tech riders, marketing collateral etc. If you are uploading multiple files please use a .zip folder.
Max. file size: 32 MB.
Documents could include: tech riders, marketing collateral etc. If you are uploading multiple files please use a .zip folder.

Acknowledgement of Terms and Conditions:

You must fully read and understand the Terms and Conditions of Hire before confirming your booking application. (Link at the bottom of this page).
I have read and agree to the Terms and Conditions of Hire and all other related documents.(Required)
Terms & Conditions of Hire
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Devonshire Tea & Fashion Parade

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The Ballaarat Mechanics' Institute 2025 Calendar

Featuring the BMI Image Collection | $40

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